Our Ontario eSecondary (OES) High School courses require that students write closed-book unit tests and a final exam at the end of each course (unless otherwise specified). This hard-copy test or exam must be written in the presence of an approved proctor either in-person or online. The reason why OES has chosen this approach is that without a proctor there are limited ways to control time limits, the use of notes, online tools and help from other individuals. Further, with university admissions more competitive than ever, preparing student for post-secondary is of utmost importance. Adhering to these standards also allows us to maintain good standing with the Ministry of Education and post-secondary institutions.
What is a proctor? A proctor is an individual who meets with a student to witness the test or final exam being written and attests that all procedures were properly followed. The date, time, place, and proctor for a student’s final exam are selected by the student but must be approved by the OES office. To learn more about who can be a proctor please visit our FAQ page or see below for more details.
How does it work? Once you get to a test or exam in your OES course that needs to be proctored please ensure all unit tasks are complete. Once they are, email your teacher to let them know you want to write the test or exam. If you are securing your own proctor please ensure they have completed the proctor form which can be found in the general resources section of the course. Once we get the proctor details we will send it to your teacher to keep on file to correspond throughout the course for the proctored items. Always keep your teacher informed about the day and time you want to write your assessments so they can schedule the items accordingly.
Option 1: Proctoring Arranged by the Student (No fees paid to OES)
The student may arrange their own proctor to meet with them in person for the purpose of invigilating the test or exam. This is written at a time, place and location that is most comfortable and safe for the student.
The student must apply to write the test or final exam a minimum of 48-72 hours prior to the proposed date by having the proctor complete the OES Proctor Form which is available in your course.
In order to be approved, any in-person exam proctor must meet all of the following criteria:
- Must not be related to the student in any way
- Must not be a student at any level
- Must not be a tutor
- It is preferred they have a university degree or college designation
Who can this be? Some examples include:
- A high school teacher, librarian or guidance counsellor (or anyone else at the school)
- A neighbour, co-worker or manager at work
- A professor, counsellor, social worker or colleague
- Anyone who meets the requirements above
Once the proctor is approved, the proctor will be provided with detailed test or exam instructions via email from the course instructor. The approved proctor and student may then proceed with the test or final exam as scheduled between them and the student. Once the test or final exam has been written, the proctor must send the test or exam back to the teacher as a scanned, clearly legible document. This document must be returned to the course instructor promptly following the exam (24-48 hours).
If a student chooses a proctor who charges a fee for their services, the student is responsible for those or any other expenses.
Option 2: Online Proctoring Service — Optional
Students may use the Ontario eSecondary (OES) online proctoring service with an Ontario Certified Teacher (OCT). This service is particularly helpful for students who are unable to find an in-person proctor or require last-minute test or exam arrangements. OES strongly recommends scheduling the test or exam at least two days in advance to allow for proper teacher communication.
To schedule a proctor for a test or exam, students must do the following:
- Find an available time slot for your test or final exam and book it
- Pay the necessary fee
- Complete the Assessment Information Form (will be made available after payment is complete)
For this proctoring option, students must have the following (all are mandatory):
- A webcam
- A microphone
- A laptop or desktop computer
- Printer (present at the time of the assessment)
- Scanner or Scanner app (via App Store or Play Store)
- Government-issued photo ID
Please note: The session will be recorded for safety purposes and may be reviewed by administration of Ontario eSecondary School as required for issues pertaining to safety or academic integrity.
Upon completion of the test or exam, the student’s recorded exam video will be reviewed to verify that all procedures were properly followed. The student will then scan the test or exam with the proctor live and email it directly to the proctor’s email address.
Ready to write your test or exam? Click on the link to view the proctor availability and to proceed with next steps:
| Assessment | Proctor Fees | Schedule |
|---|---|---|
| Per Test |
$45.00 |
Book Unit Test |
| Final Exam |
$85.00 |
Book Final Exam |